Senior Administrative Assistant
Company: Disability Solutions
Location: Manchester
Posted on: May 3, 2024
Job Description:
Job Description Because this role involves a combination of
collaborative/in-person and independent work, it will take the form
of a hybrid work format, with time split between working onsite and
remotely.You don't see it, but it's there. Our employees work on
the world's most advanced electronics - from saving emissions in
the City of Lights to powering the Mars Rover to protecting the
F-35 fighter jet. At Electronic Systems, you'll be among the
brightest minds, working on the aerospace and defense industry's
most difficult problems. Drawing strength from our differences,
we're innovating for the future. And you can, too.Responsibilities
and expectations:
- Physically sit at Manchester Facility 3 Days a Week
- Manage appointments and staff calendars for effective and
efficient time management.
- Schedule tag up meetings or other meetings as requested;
Schedule PDRs; Schedule Team Training
- Staff meetings - plan and execute. Ensure that charts are ready
to present through Teams
- Managing schedule priorities
- Manage and record meeting action items
- Submits visitor requests for both incoming outgoing
- Maintains supplies for assigned areas to support staff
needs
- Catering requests as required
- Booking conference rooms for internal/external meetings
- Customer meetings - Logistics support for meetings (parking,
visitor info, clearances, signs, food, internet access, hardcopies,
action item/attendee sheets
- Schedule/Support Monthly Future Capabilities Reviews
- Coordination and execution of PL All Hands meetings
- Coordination of potential Offsite meetings
- Furniture/Maximo requests and support execution as needed
- Potentials of must have: Pcard/Amex card/company phone for
during the day communication.
- Support with the Future Capabilities Sharepoint site
- Takes on stretch assignments for advancement and growth
opportunities
- Reviews incoming mail, prepares correspondence, schedules
meetings
- Make recommendations to improve processes, contribute to
peers
- Knowledgeable on company policies or know where to find and
refer when asked
- Other duties as assigned by supervisor to support business
needs more inclusive with team
- Provides general administrative support to the leadership team
and employees.Execute and Proficient In the Following Apps:
- Teams
- Microsoft Office
- Menti
- Facilities Portals
- Concur
- Other - Ordering Office Supplies and Other Apps as the Role
RequiresPlease note that pursuant to a government contract, this
specific position requires US citizenship statusRequired Education,
Experience, & Skills
- Schedule/Support Monthly Future Capabilities Reviews
- Coordination and execution of PL All Hands meetings
- Coordination of potential Offsite meetingsPreferred Education,
Experience, & Skills
- 5 Years of Experience Pay InformationFull-Time Salary Range:
$52690 - $84260Please note: This range is based on our market pay
structures. However, individual salaries are determined by a
variety of factors including, but not limited to: business
considerations, local market conditions, and internal equity, as
well as candidate qualifications, such as skills, education, and
experience. Employee Benefits: At BAE Systems, we support our
employees in all aspects of their life, including their health and
financial well-being. Regular employees scheduled to work 20+ hours
per week are offered: health, dental, and vision insurance; health
savings accounts; a 401(k) savings plan; disability coverage; and
life and accident insurance. We also have an employee assistance
program, a legal plan, and other perks including discounts on
things like home, auto, and pet insurance. Our leave programs
include paid time off, paid holidays, as well as other types of
leave, including paid parental, military, bereavement, and any
applicable federal and state sick leave. Employees may participate
in the company recognition program to receive monetary or
non-monetary recognition awards. Other incentives may be available
based on position level and/or job specifics.About BAE Systems
Electronic Systems BAE Systems, Inc. is the U.S. subsidiary of BAE
Systems plc, an international defense, aerospace and security
company which delivers a full range of products and services for
air, land and naval forces, as well as advanced electronics,
security, information technology solutions and customer support
services. Improving the future and protecting lives is an ambitious
mission, but it's what we do at BAE Systems. Working here means
using your passion and ingenuity where it counts - defending
national security with breakthrough technology, superior products,
and intelligence solutions. As you develop the latest technology
and defend national security, you will continually hone your skills
on a team-making a big impact on a global scale. At BAE Systems,
you'll find a rewarding career that truly makes a difference.
Electronic Systems (ES) is the global innovator behind BAE Systems'
game-changing defense and commercial electronics. Exploiting every
electron, we push the limits of what is possible, giving our
customers the edge and our employees opportunities to change the
world. Our products and capabilities can be found everywhere - from
the depths of the ocean to the far reaches of space. At our core
are more than 14,000 highly talented Electronic Systems employees
with the brightest minds in the industry, we make an impact - for
our customers and the communities we serve.Our Commitment to
Diversity, Equity, and Inclusion:At BAE Systems, we work hard every
day to nurture an inclusive culture where employees are valued and
feel like they belong. We are conscious of the need for all
employees to see themselves reflected at every level of the company
and know that in order to unlock the full potential of our
workforce, everyone must feel confident being their best, most
sincere self and be equipped to thrive. We provide impactful
professional development experiences to our employees and invest in
social impact partnerships to uplift communities and drive
purposeful change. Here you will find significant opportunities to
do meaningful work in an environment intentionally designed to be
one where you will learn, grow and belong.BAE Systems is committed
to hiring and retaining a diverse workforce. We are proud to be an
Equal Opportunity Employer, making decisions without regard to
race, color, religion, sex, sexual orientation, gender identity,
gender expression, marital status, national origin, age, veteran
status, disability, or any other protected class.
Keywords: Disability Solutions, East Providence , Senior Administrative Assistant, Administration, Clerical , Manchester, Rhode Island
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